Revels is seeking volunteers to help with ongoing needs, at events throughout the year, and during the main Midwinter Revels (MWR) show held in December.
Contact us to discuss how you can help Revels thrive: [email protected]
FUNDRAISING / DONOR RELATIONS (ongoing)
• Work with Board to identify and engage key supporting patrons.
• Solicit opinions and suggestions from supporters regarding Revels
• Involve key patrons in events all year.
• Write donation acknowledgement letters to ≥ $1,000/yr donors.
MARKETING/SOCIAL MEDIA COORDINATOR (ongoing)
• Consistently brand all channels of California Revels content.
• Work with other groups (Artistic Direction, Board, Fundraising, Social Media, Video Production, Website Administrator) to create and align content.
• Write monthly Calif Revels newsletters, preferably events in "Revels Wheel of the Year"
• Launch email campaign for each newsletter. Tools include Robly Digital Marketing application.
• Email newsletter to CalRevelers Google Group.
• Adapt and post messaging for social media. Main media is Facebook; other outlets are Instagram, YouTube shorts. Other potential media includes: X, TikTok, BlueSky.
MERCHANDISE MANAGER (ongoing)
Must be comfortable interacting with a wide variety of volunteers and the public, and making decisions regarding merchandise in a fast-paced environment.
• Inventory existing California Revels merchandise.
• Purchase new items for sale at the MWR theatre.
• Build sales logging system using Square (for credit cards, cash, and checks).
• Establish cash box accounting.
• Control inventory and Cost of Goods Sold (COGS) in coordination with sales logging system. Separate taxable from non-taxable sales (i.e., “merch” items from “food and beverage” to go.)
• Train merchandise volunteers on sales process and tools.
• Set up and strike merchandise booth in theatre.
VOLUNTEER COORDINATOR (ongoing)
• Solicit volunteer needs and availability from Artistic Staff, Board, Chorus, etc. (e.g.: ushers, merch sales, setup, strike, etc.)
• Recruit Volunteers using online tools (e.g., VolunteerMatch and SignUpGenius)
• Communicate frequently with volunteers.
• Assign Volunteers and manage training.
• Collect and Store Volunteer Agreements in hard copy and in protected Google Drive folder. Copy Volunteer Emergency Contacts to Chorus Director(s) and Production/Stage Managers.
WEBSITE ADMINISTRATOR (ongoing)
• Design, update, and build pages for California Revels website (https://www.californiarevels.org). Tools include Flipcause webpage builder and ticketing widgets.
• Maintain California Revels website as events and campaigns change.
• Work with other groups (Board, Fundraising, Marketing) to align content.
WHEEL OF THE YEAR EVENTS (ongoing)
• Serve as Project Manager or provide volunteer help for Wheel of the Year events such as Imbolc/St. Brigid (February), Solstice (June), Bromliad (September)
• Needs include overall event management and logistics, volunteer recruitment, publicity, organizing performers, registration, staff event table, organizing picnic/potluck, taking photos & videos, and physical setup (tent, tables, props, publicity materials).
COVID SAFETY OFFICER (ongoing)
• Review Revels COVID-19 Safety Policy and revise policy annually with appropriate groups (CDC, Alameda Public Health, etc).
• Inventory, acquire, and distribute Personal Protective Equipment (PPE) for the reduction of COVID risk.
• Communicate requirements to Revels personnel and performers.
Midwinter Revels FRONT OF HOUSE MANAGER (closer to MWR show)
Must be comfortable interacting with a wide variety of volunteers and the public, and making decisions regarding merchandise in a fast-paced environment.
• Serve as overall Project Manager for front-of-house (FOH) activities at the Douglas Morrison Theater: ushers, box office, merchandise sales, VIP reception.
• Be physically present (or designate a representative) for each Midwinter show as the central point of contact for FOH. Maintain communication with Revels Managers, Coordinators, and volunteers. Use tools for volunteer signup as needed.
• Work with Revels Volunteer Coordinator to recruit volunteers for FOH.
• Work with Revels Production Manager and DMT House Manager to understand requirements and restrictions for FOH.
• Work with Revels Merchandise Coordinator and Revels/DMT Usher Coordinator to ensure each show has enough coverage and volunteers have appropriate information and training.
• Work with Revels Box Office Coordinator and DMT House Manager to resolve seating issues at the theater.
• Manage FOH load-in, lobby décor, and strike.
Midwinter Revels BOX OFFICE COORDINATOR (closer to MWR show)
• Setup ticket sales system based on ticket pricing established by Board. Sources are Flipcause ticketing portal or theatre subcontracted ticketing system.
• Track ticket sales, whether via Flipcause or theatre subcontractor.
• Issue complimentary tickets in accordance with Board decisions.
Midwinter Revels USHER COORDINATOR (closer to MWR show)
• Work with Revels Volunteer Coordinator to recruit volunteer ushers.
• Work directly with the Revels Front of House Manager to understand requirements for ushers at DMT.
• Be physically present (or designate a representative) for each Midwinter show as the central point of contact for ushers.
• Use ongoing communications and signup tools to ensure each show has enough coverage and volunteers have appropriate information and training.
Midwinter Revels PROGRAM PRODUCTION (closer to MWR show)
• Layout and publish theatre program for MWR in coordination with Artistic Director, using approved graphics.
• Coordinate Program Advertising (paid ads) with Fundraising and Marketing groups.
• Set up printing contract with printer.
• Coordinate program proofing and final approvals with appropriate groups.
• Coordinate delivery of printed programs.
Midwinter Revels PUBLICITY (closer to MWR show)
• Design graphics for MWR promotion, in coordination with Artistic Director and Marketing.
• Recruit, discover, and solicit artwork to build the Revels and MWR brand.
• Adapt MWR graphics as needed for other channels.
• Purchase print and digital media advertising.
Midwinter Revels PRODUCTION (closer to MWR show)
Other roles that require multiple volunteers and are more specific to the MIDWINTER REVELS (MWR) show include:
• Front-of-House: ushers, lobby décor, merchandise sales, VIP reception
• Performers: Children’s Chorus Coordinators, Adult Chorus Coordinators
• Production: Load-in/Strike, props
Contact us to discuss how you can help Revels thrive: [email protected]
FUNDRAISING / DONOR RELATIONS (ongoing)
• Work with Board to identify and engage key supporting patrons.
• Solicit opinions and suggestions from supporters regarding Revels
• Involve key patrons in events all year.
• Write donation acknowledgement letters to ≥ $1,000/yr donors.
MARKETING/SOCIAL MEDIA COORDINATOR (ongoing)
• Consistently brand all channels of California Revels content.
• Work with other groups (Artistic Direction, Board, Fundraising, Social Media, Video Production, Website Administrator) to create and align content.
• Write monthly Calif Revels newsletters, preferably events in "Revels Wheel of the Year"
• Launch email campaign for each newsletter. Tools include Robly Digital Marketing application.
• Email newsletter to CalRevelers Google Group.
• Adapt and post messaging for social media. Main media is Facebook; other outlets are Instagram, YouTube shorts. Other potential media includes: X, TikTok, BlueSky.
MERCHANDISE MANAGER (ongoing)
Must be comfortable interacting with a wide variety of volunteers and the public, and making decisions regarding merchandise in a fast-paced environment.
• Inventory existing California Revels merchandise.
• Purchase new items for sale at the MWR theatre.
• Build sales logging system using Square (for credit cards, cash, and checks).
• Establish cash box accounting.
• Control inventory and Cost of Goods Sold (COGS) in coordination with sales logging system. Separate taxable from non-taxable sales (i.e., “merch” items from “food and beverage” to go.)
• Train merchandise volunteers on sales process and tools.
• Set up and strike merchandise booth in theatre.
VOLUNTEER COORDINATOR (ongoing)
• Solicit volunteer needs and availability from Artistic Staff, Board, Chorus, etc. (e.g.: ushers, merch sales, setup, strike, etc.)
• Recruit Volunteers using online tools (e.g., VolunteerMatch and SignUpGenius)
• Communicate frequently with volunteers.
• Assign Volunteers and manage training.
• Collect and Store Volunteer Agreements in hard copy and in protected Google Drive folder. Copy Volunteer Emergency Contacts to Chorus Director(s) and Production/Stage Managers.
WEBSITE ADMINISTRATOR (ongoing)
• Design, update, and build pages for California Revels website (https://www.californiarevels.org). Tools include Flipcause webpage builder and ticketing widgets.
• Maintain California Revels website as events and campaigns change.
• Work with other groups (Board, Fundraising, Marketing) to align content.
WHEEL OF THE YEAR EVENTS (ongoing)
• Serve as Project Manager or provide volunteer help for Wheel of the Year events such as Imbolc/St. Brigid (February), Solstice (June), Bromliad (September)
• Needs include overall event management and logistics, volunteer recruitment, publicity, organizing performers, registration, staff event table, organizing picnic/potluck, taking photos & videos, and physical setup (tent, tables, props, publicity materials).
COVID SAFETY OFFICER (ongoing)
• Review Revels COVID-19 Safety Policy and revise policy annually with appropriate groups (CDC, Alameda Public Health, etc).
• Inventory, acquire, and distribute Personal Protective Equipment (PPE) for the reduction of COVID risk.
• Communicate requirements to Revels personnel and performers.
Midwinter Revels FRONT OF HOUSE MANAGER (closer to MWR show)
Must be comfortable interacting with a wide variety of volunteers and the public, and making decisions regarding merchandise in a fast-paced environment.
• Serve as overall Project Manager for front-of-house (FOH) activities at the Douglas Morrison Theater: ushers, box office, merchandise sales, VIP reception.
• Be physically present (or designate a representative) for each Midwinter show as the central point of contact for FOH. Maintain communication with Revels Managers, Coordinators, and volunteers. Use tools for volunteer signup as needed.
• Work with Revels Volunteer Coordinator to recruit volunteers for FOH.
• Work with Revels Production Manager and DMT House Manager to understand requirements and restrictions for FOH.
• Work with Revels Merchandise Coordinator and Revels/DMT Usher Coordinator to ensure each show has enough coverage and volunteers have appropriate information and training.
• Work with Revels Box Office Coordinator and DMT House Manager to resolve seating issues at the theater.
• Manage FOH load-in, lobby décor, and strike.
Midwinter Revels BOX OFFICE COORDINATOR (closer to MWR show)
• Setup ticket sales system based on ticket pricing established by Board. Sources are Flipcause ticketing portal or theatre subcontracted ticketing system.
• Track ticket sales, whether via Flipcause or theatre subcontractor.
• Issue complimentary tickets in accordance with Board decisions.
Midwinter Revels USHER COORDINATOR (closer to MWR show)
• Work with Revels Volunteer Coordinator to recruit volunteer ushers.
• Work directly with the Revels Front of House Manager to understand requirements for ushers at DMT.
• Be physically present (or designate a representative) for each Midwinter show as the central point of contact for ushers.
• Use ongoing communications and signup tools to ensure each show has enough coverage and volunteers have appropriate information and training.
Midwinter Revels PROGRAM PRODUCTION (closer to MWR show)
• Layout and publish theatre program for MWR in coordination with Artistic Director, using approved graphics.
• Coordinate Program Advertising (paid ads) with Fundraising and Marketing groups.
• Set up printing contract with printer.
• Coordinate program proofing and final approvals with appropriate groups.
• Coordinate delivery of printed programs.
Midwinter Revels PUBLICITY (closer to MWR show)
• Design graphics for MWR promotion, in coordination with Artistic Director and Marketing.
• Recruit, discover, and solicit artwork to build the Revels and MWR brand.
• Adapt MWR graphics as needed for other channels.
• Purchase print and digital media advertising.
Midwinter Revels PRODUCTION (closer to MWR show)
Other roles that require multiple volunteers and are more specific to the MIDWINTER REVELS (MWR) show include:
• Front-of-House: ushers, lobby décor, merchandise sales, VIP reception
• Performers: Children’s Chorus Coordinators, Adult Chorus Coordinators
• Production: Load-in/Strike, props